After finishing a meeting with 飞书, the minutes are generated, but how do you export them if you want to send them to clients who don’t use 飞书, or archive them in the company knowledge base? Here are 3 common methods—choose according to your needs.
Method 1: Use 飞书妙记’s Sharing and Copying Features
飞书’s built-in “妙记” automatically generates minutes and full transcripts after meetings, which are generally saved in the associated cloud documents. By opening this document, you can directly copy the entire text or share the document with external personnel. This is the most hassle-free method, suitable for internal circulation.
Pay attention to two points: First, set up sharing permissions in advance to avoid leaking confidential content—it is recommended to make a separate, trimmed copy before sharing externally; second, confirm the document’s visibility scope, and don’t casually drop a minutes link visible to all company members into a client group chat.
Method 2: Copy as Text and Paste to Other Platforms
If the other party does not use 飞书, the most direct way is to copy the body of the minutes and paste it into an email, WeChat, or a Word document. Before copying, it is recommended to do a round of trimming: remove filler words and repetitive phrasing, and retain conclusions, discussion items, and action items. The recipient’s reading experience will be much better.
This method also has another advantage: you can customize versions based on the recipient. Keep only conclusions and action items for the boss, and retain discussion details for the execution team—one source document, multiple output versions, done in 10 minutes.
Method 3: Reorganize with Third-Party Tools Before Exporting
When the structure of 飞书妙记’s minutes does not meet your requirements (for example, if you need formal minutes with a fixed layout or a bilingual Chinese-English version), you can export the meeting audio recording and pass it to a dedicated meeting minutes tool for re-transcription and reorganization. Such tools usually support custom minutes templates, and the generated documents can be directly archived as formal minutes. This is suitable for teams with specific formatting requirements or scenarios requiring long-term archiving and retrieval.
How to Choose Among the Three Methods
| Scenario | Recommended Method |
|---|---|
| Internal sync, sending to participating colleagues | Method 1: Share the document directly |
| Sending to clients/partners who do not use 飞书 | Method 2: Copy the trimmed version |
| Requires formal archiving and a fixed layout | Method 3: Reorganize with third-party tools |
3 Things to Note Before Exporting
- Permissions: Confirm there are no confidential discussions in the minutes before sharing externally, trimming first if necessary. Keep client versions and internal versions stored separately.
- Timeliness: Send them out within 24 hours after the meeting; dragging it out too long is as good as not writing them at all. No matter how important a conclusion is, after 48 hours, people forget the context.
- Format: Use a “Conclusions + Discussion Items + Action Items” structure for external versions; don’t just dump the full transcript onto the client—no one is going to read an 8,000-word verbatim transcript.
Which method to choose depends on your recipient: Method 1 is fastest for internal colleagues, while Method 2 or 3 is safer for formal external occasions. The core principle is just one thing: provide the recipient with “directly usable conclusions” rather than “raw materials that require their further processing.”
A Small Tip: Build a Minutes Template Library
If your team frequently sends minutes externally, consider creating a “Minutes Template Library” in 飞书 Docs: create fixed layouts for external, internal, and client versions. Whenever you need to export, simply fill the content into the template without having to reformat every time. Building a template library once brings long-term benefits, especially for roles that output minutes frequently, such as sales, project management, and customer service.